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Weekly Check-In Reports - Bridges the gap between Employees and Employers

Published by
Editorial team
on
February 19, 2021

Are you looking for a solution to establish a clear channel of communication between management and employees? Well, communication isn’t always in the form of letters, emails, or messages. Sometimes it can be done in the form of a Weekly Check-In Report. 

Weekly Check-In Reports can help to bridge the gap between different departments of the company and keep the communication clear and concise.  It helps to identify the goals and objectives of the employees and have a detailed discussion about it with the managers for better guidance.

It may seem simple but it’s significant as well. Weekly Check-In Reports are vital enough to be conducted regularly; many companies follow the practice of conducting weekly meetings at regular intervals. 

If you are wondering; What is the Weekly Check-In Report? In this blog; we are going to explain:

  • 1. What are the weekly check-in reports?
  • 2. Significance of weekly check-in reports
  • 3.  What should be included in weekly check-in reports? 
  • 4. How to take follow up after weekly check-in reports? 

Let’s quickly understand about - What are the weekly check-in reports? 

→ Weekly Check-In Reports:

In layman terms; Weekly Check-In Reports are a one to one communication between the employees and their supervisors wherein they can discuss the goals and objectives.
It is one of the many ways to do performance evaluation.

The reason behind the high dependency of companies on Weekly Check-In Reports is that it is a smart and ideal way of tracking the performance of the employees without making them aware of it or conscious about it. 

The basic process for conducting an employee performance check-in is that managers and employees typically meet for a few minutes and have a quick chat over the work that has been done over a particular period.

→ unmissable significant perks of Weekly Check-In Reports: 

Weekly Check-In Reports has greater potential to provide a clear picture to management about the growth and performance of the employees individually. Irrespective to the size of the organization weekly check-in reports are useful for every company. It can be carried out for remote employees as well. The best way to conduct is to have a face to face meeting; however, it can be done via form submission as well. 

  1. Employee’s Performance Track Record:

    In a company; an employee everyday conducts numerous tasks. Such reports help to understand deeply about the progress and work-spirit of the employee. As well as one can clearly understand about their future goals. And communication can be made very clearly between employees and employers.
    It can give you answers to the following questions:
    Which employee is accountable for which task?
    What’s the status of various tasks?
    What are the plans for the next or upcoming task?
    How much time an employee is spending after various tasks?


  2. A Quick Feedback:

    Employers can provide quick and instant feedback with the employees. During the weekly check-in meetings, employers can ask certain questions to the employee and based on their answers employers can provide feedback.
    Feedback can be in the context of work progress, tips and guidance, better work prospects, discussing hurdles, and helping employees to perform better.
    All in all, weekly reports are a good way to provide an overview of all activities and issues that will be worked on during a week.

  3. Save Time:

    It helps to save time by discussing future work prospects; things can be well planned in future. Allotment of time and work can be done and which employee will have how much workload; that will also be clear.
    Even if employees have any kind of hurdle they can solve in the meeting can save time for further tasks. It saves time as the top manager does not have to get connected with each employee individually for hours and hours; only a few minutes of discussion can save time!

Related Article:


→ What should be included in Weekly Check-In Reports?: 

There are various types of questions that are connected with employees and employers for performance evaluation. But when we are explicitly taking into account Weekly Check-In Reports; the question types should be selected precisely.
So we have listed 3 best types of question for Weekly Check-In Reports:

1. Asked Ratings and Reviews based Questions:

You can ask employees questions relating to ratings; like rate the work experience or scale your stress level.
When you ask them to rate; they will do self-evaluation and will be in a better position to comment honestly on the question asked. 

2. Open-Ended Questions:

Open-ended questions are those wherein there are no fixed answers, it will vary from person to person. Asking open-ended questions can help to lighten the communication and help to make the discussion more fruitful. You can ask questions like What are the plans for the next week?

3. Ask concern oriented questions:

This weekly report is not only knowing about how employees are going to work in upcoming days; it is also about how management will help employees to perform better. How can they help to tackle the hurdles or problems faced by the employees?

Asking concerning oriented questions will make employees feel that they are vital for the organization.

Now, let’s focus on generally what kind of questions can be part of Weekly Check-In Reports! 


Here mentioned are a few examples of the best question to put up:

- What has been the highlight and lowlight of your past week?

- Goals – how are you tracking this past week? Any blockers I can help remove?

- What, if anything, feels harder than it should be in your day to day work?

- If there was one thing I could do differently to help you more, what would it be?

- On a scale of 1-10, how happy are you with your work-life balance? How can we get closer to 10?

- Rate your stress level from 0-10

- Explain your experience of working with the company 

- Do you think you are utilizing your time productively? 

- Were you overburdened this week? \


→ How to take Follow-Ups after Weekly Check-In Reports?: 

A lot of organizations miss out on this point; they may conduct weekly check-in reports regularly but they don’t take follow-ups after such meetings. 

Due to this, the benefits of such reports will remain half utilized. In the reports when we ask various questions to employees; every answer conveys something. Especially questions that are targeting the prevailing problems in the organization. It is necessary to take necessary follow-ups for such questions. Let’s understand How to follow up?

Follow these 5 steps to take the follow up: 

  1. Go through the form or answers of every employee in detail. 
  2. List down the questions that are having negative answers or are highlighting any hurdles/problems. 
  3. After meeting, check the solutions that you can do to eradicate those problems. 
  4. Implement those solutions regularly and keep a check whether employees are happy with those solutions.
  5. Have a conversation with employees that now are facing the same problems? 


Summing Up:

Weekly Check-In reports are essential to understand the status of employee’s work and performance without much formality. It also gives space to the employees to share their opinion and reviews. Weekly Check-In reports can serve more potentially if the questions are asked correctly; so the success of such reports depends on the questions placed.  Keep reading our blogs to know more about such reports and how to effectively use it! 

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