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Why Daily Standup Meeting is Important For Remote Working?

Published by
Editorial team
on
January 9, 2021

A decade ago, remote working was an uncommon scene and it was a privilege given to the knowledge workers only.

2020, a year full of uncertainty is changing this norm for good.

COVID-19 has forced many businesses across the globe to adopt another “new normal”, which is work from home.

A well-organized and perfectly-structured remote work policy has been known to enhance business productivity in multitudes. In these advanced technological times, it becomes effortless to adapt oneself to this ever-changing business landscape.

From employee training to the provision of the right tools and distant collaboration, a lot needs to be prepared to ensure maximum or the same level of business productivity.

This is when we get introduced to a new technique called Stand Up meeting that is followed by companies and organizations, be it MNC or a small business firm.

What is a standup meeting?

A meeting held by a group of attendees literally in standing up position for a small time-frame is called Stand Up Meeting.

Stand up meetings are also known as daily scrum, scrum meeting, or morning roll call.

About Stand up Meetings

Stand up meetings are short and regular meetings held either on a daily or weekly basis by a team in the company to ensure the team members keep up with the happenings in the business.

Stand Up Meeting also holds an important aspect that ensures staff accountability and their active participation.

Though your employees may not be working in the same physical space any more, yet holding regular stand up meetings with clear agenda and goals have been known to boost productivity in business.

In this blog, we will help you to understand why standup meeting is important in navigating uncharted waters of remote working.

What is the focus of the daily stand up meeting?

The objective of stand up meetings is to declare:

  • What has been accomplished so far
  • What has been planned for the day
  • To discuss the obstacles or challenges faced if any in the progress by each team member in the quickest and shortest way possible. (15 minutes maximum).

Well, honestly no one is a fan of daily face-to-face standup meetings.

If conducted unorganized or faced with challenges such as showing up late or rambling unnecessarily, then standups can cost a huge loss of time and work for the team members.

Any standup meeting that goes beyond the standard 15 minutes, is a standup meeting gone wrong. Now, what are those factors that can possibly throw a spoke in the otherwise smooth and quick standup?

Let’s introspect:

  • Late arrivals

Late arrivals by the attendees online can produce a negative impact on the standup meeting

  • Poor scheduling

If the factors that involve scheduling are not handled and taken care of properly, it can lead to a glitch in the same.

  • Too many attendees

If the attendees like the time frame aren’t kept low it can lead to over-crowded standup meeting

  • Long discussions

Long discussions don’t stand a chance here as the idea of stand up meeting itself is to keep it short and crisp

  • Disrupting work-flow

The standup meeting alone is to be entertained and anything that goes beyond it is to be ignored

  • Different time-zone

For remote members, the time difference would be a concern if the attendees aren’t from the same time -zone.

  • Network issues (Again for the remote members)

All the attendees would need to be on the same kind of internet speed or signal strength if the standup meeting would have to be completed in the given time period.

These drawbacks are prompting us to question the necessity of stand up meetings because if not run well can ruin its whole purpose.

The only motive of standup is to ensure the whole team works effectively with a collaborative effort from each team member that enables maximum productivity.

And when it comes to remote working, facilitating stand up meetings is a powerful practice. Why do we say that? Here’s why:

Importance of stand up meeting for remote working culture

Office goers or remote employees, the purpose of stand up meetings remains the same. Remote working culture has been known to be beneficial for both businesses and employees.

Businesses across the globe have had huge benefits in terms of lowered office expenses and better access to a wide pool of applicants.

Employees, on the other hand, have a great work-life balance, enhanced productivity due to no commutes and stressless life. In the hindsight, there are certain drawbacks too.

It is very important to have remote stand up meetings as this is a great way to keep the entire team members connected and a pipeline to keep them motivated and committed all the way through their work and this in turn helps them to achieve excellent results.

This measure also helps in building a platform for building communication and productivity across the time zone in the best possible way.

A short session of remote stand up meeting can always be utilized for

  • Brainstorming sessions
  • To post the day to day updates
  • Collect surveys, reports, or daily data to keep the team up and running and also to have everyone in the loop.

Having said about the importance of Remote stand up meetings, it is also equally crucial to visualize the challenges that bubble up for the remote stand up meeting as well.

Challenges of conducting remote standup meet

Running remote standup meetings has its own pitfalls. Conducting 100% efficient remote standups is nearly impossible. Jotting down some major issues here:

  • Different time zone: Having the attendees in different time zones itself can lead to a very crucial trust issue.
  • Feeling left out: When the team itself is located remotely and scattered around the chances of team building might be sans.
  • Network issues: If the signal strength of the available network is not up to the mark, the remote stand up meetings wouldn't go as planned.
  • Lack of relationship building: Remote working employees may lack the trusted team relationship that office goers easily develop. They are unable to know what their peers are working on.
  • Lack of nurturing work environment: Remote working employees lack to build an environment that would otherwise be supportive and nurturing.

Enter. Remote Standup Meetings.

Remote stand up meetings enable employees to feel acknowledged, confront their problems and manage challenges. All this and more but remotely.

It becomes hugely important to facilitate regular stand up meetings to help realize your team that they are valuable, which results in happy employees or in short better productivity.

Best Practices to run effective remote standup meetings

Remote stand up meetings will only bear us the sweet fruit if and only if we follow the best stand up meeting practices.

Now here are the simplest yet the easiest things that should be kept in mind whilst we work for it:

  • Universal roster:  Create a roster that is universal and has to be followed by the entire team dedicatedly

The roster should provide and educate each member of the team on what has to be prepared and completed before entering the Remote stand up meeting.

  • Meeting structure: Time and tide waits for none likewise should be our standup meeting that shall not await an attendee who doesn't follow or respect punctualism
  • Right Tool: A right medium should be selected for the purpose of communication
  • Be all set to go: It is important that all the required gadgets and gizmos are kept handy and well equipped
  • Respect time and Planning: Respect time because of the time constraint that we have here being shortened to 15/20 minutes for each standup meeting and prepare the work to be discussed and handled well in advance to prevent any misuse of the available time frame
  • Be Engaged: Ensure that every minute of the remote stand up meeting goes fully utilized by engaging in the meeting completely
  • Work Ambience: Be it your home or workspace, ensure that the area chosen for remote stand up meet is up to the mark.
  • Good manners: Create a polite and fair environment, keeping in mind to have respectful behavior to the team.

When the above mentioned keys are added to Remote Stand Up Meeting, it will thereby assist the team to be unified as one and produce maximum productivity regardless of the distance,or the differences in the culture or the time zone.

As they say, it's all about planning and executing.

So have you got any tips to add on for a productive remote standup meeting?

Help us know in the comment section below.

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